Media Coordinator, Local Media

This position is Hybrid to Pearl River, NY

This position works with the VP, Dir. of Client Services and the Account Directors in the Local Media department to provide support on accounts from inception to completion. Potential additional responsibilities include working directly with Local Media Buyers/Sr Buyers on their campaigns from inception to completion

• Work directly with the Account Director to evaluate specs from clients
• Send out avail requests
• Set up campaign in pre-buy system for buyers
• Request the proper estimates and verifying billing information
• Liaise with Account Directors to send proposals to clients with all pertinent documentation
• Prepare traffic list to send to the client
• Pull all final reports (i.e., p&l, x10, S45, trade reports) and reviews for accuracy
• Reconcile final client billing packets
• Review weekly posts for assigned clients; verify schedules are posting in accordance with client guidelines and reports findings to Account Director
• Prepare and reviews post-buy analyses for accuracy
• Prepare paperwork to follow new orders to stations, including traffic instructions, letter of liability or credit requests as needed
• Confirm receipt of orders, collect contracts from stations and/or station representatives. Checks contracts for accuracy
• Enter make good adjustments and preemptions into the media stewardship system after Buyer approval
• Collect pre- and post-logs by deadline ensuring log times are entered into the media stewardship system and reports are pulled correctly. Follows up on any discrepancies by checking log times against orders
• Review of various reports and proofs for accuracy, i.e., profit and loss and spot separation reports
• Trouble shoot and resolve billing discrepancies and Invoice Matching Reports (IMRs)
• Develop productive relationships throughout Active and with external station representatives
• Assists and participates in ad hoc projects as needed

Supervisory Responsibilities  

This position has no supervisory duties.

Unfortunately, we are unable to sponsor or take over sponsorship of an employment Visa at this time.

The salary is $45,000. The successful candidate’s salary will depend on the actual ranges of current employees in the subject position, market considerations, budgetary considerations, geography, as well as the candidate’s skill set, level of experience, and qualifications. Active offers a very competitive benefits package inclusive of medical coverage, dental, vision, disability, 401k, paid time off, community engagement opportunities, great colleagues, and great learning opportunities.

Bachelor's degree or equivalent work experience

1 year of media-related work experience required

Proficiency in Excel and Word required

Proficiency in PowerPoint and Media Buying software, a plus

Ability to effectively navigate the Internet preferred

Qualifications

This position does not require regularly scheduled travel.