Accounts Payable Specialist

This entry-level role follows a hybrid work schedule, including two days per week in the Pearl River NY office and three days remotely – subject to change as future business conditions may require.

The Accounts Payable Specialist is responsible for handling the company's financial obligations to vendors, suppliers, and employee expenses. This role ensures accurate and timely processing of invoices, adherence to company policies, and maintenance of financial records. The specialist collaborates with various departments to resolve discrepancies and supports the finance team in achieving organizational financial goals.

• Review and verify invoices for accuracy, appropriate documentation, and compliance with company policies.
• Assign correct general ledger codes to invoices and expense reports.
• Enter invoice data into the accounts payable system promptly.
• Prepare and process payments, including checks, ACH transfers, and wire transfers.
• Handle the corporate credit card program, including platform navigation and monthly reconciliations.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Respond to internal and external inquiries regarding invoice and payment status.
• Review and process employee expense reports, ensuring compliance with company policies.
• Responsible for IRS TIN Matching program for all new vendors.
• Maintain organized and up-to-date accounts payable files and records.
• Assist in month-end closing activities and generate reports as required.
• Support special projects and audits as needed.

Supervisory Responsibilities

This position does not have supervisory responsibilities.

Unfortunately, we are unable to sponsor or take over sponsorship of an employment Visa at this time.

The salary range for this role is $45,000 - $50,000. The successful candidate’s salary will depend on the actual ranges of current employees in the subject position, market considerations, budgetary considerations, geography, as well as the candidate’s skill set, level of experience, and qualifications. Active offers a very competitive benefits package inclusive of medical coverage, dental, vision, disability, 401k, paid time off, community engagement opportunities, great colleagues, and great learning opportunities.

• Associate degree or bachelor’s degree preferred.
• Previous work experience up to one year, preferably in accounts payable or general accounting.
• Required knowledge in Microsoft Office Suite, especially Excel.
• Excellent attention to detail and organizational skills required.
• Strong communication skills, both written and verbal required.
• Ability to handle confidential information with integrity, a must-have.
• Ability to work independently and as part of a team, a must-have.

Travel

There is no regularly-scheduled travel requirement for this position.

Work Environment

This entry-level role follows a hybrid work schedule, including two days per week in the Pearl River NY office and three days remotely – subject to change as future business conditions may require. Standard office hours are Monday through Friday, 8:30 AM to 5:30 PM, with occasional extended hours during peak periods.