The Vice President of Project Management at Active International will provide strategic leadership and operational oversight for the company’s enterprise-wide project portfolio, guiding a small, high-impact team responsible for governing and enabling concurrent initiatives across technical and operational groups. This role will establish and enforce standardized project management methodologies, stage-gates, and compliance frameworks to ensure consistency, quality, and accountability across the organization. The VP will maintain a consolidated view of the project pipeline, lead intake and prioritization based on strategic value, ROI, and capacity, and proactively manage portfolio-level risks, dependencies, and bottlenecks. Serving as a key partner to senior leadership, this role will deliver clear executive visibility through rigorous reporting, dashboards, and analytics, ensure data integrity across PM and operational systems, and drive continuous improvement through audits, post-mortems, and the adoption of best practices that support Active’s business objectives and growth.
The AMS Project Management Office follows a “Controlling” design from the Supportive / Controlling / Directive project management model. Other departments will manage project execution while the central PMO is responsible for oversight including leadership team reporting, prioritization, risk assessments, and quality assurance. The PMO team will also be responsible for supporting project teams with thought leadership and technical solutions that can improve project tracking and execution.
The ideal candidate will bring 10+ years of progressive project and portfolio management leadership experience, with a proven track record overseeing large, complex portfolios in a media, agency, or similarly fast-paced, cross-functional environment. They will have successfully built and enforced enterprise PMO governance, standardized methodologies, and stage-gate processes that improved delivery predictability, compliance, and stakeholder confidence.
Essential Duties and Responsibilities
o Define and maintain standardized project management methodologies
o Enforce stage-gates, approval flows, and documentation standards.
o Conduct periodic audits of project plans and deliverables
o Ensure teams follow agency-wide compliance, legal, and quality requirements
o Maintain a consolidated view of all active and upcoming initiatives
o Support prioritization based on strategic value, ROI, and capacity
o Monitor portfolio-level dependencies and bottlenecks
o Oversee the intake process for new projects or campaigns
o Identify project risks early and maintain a structured risk register
o Monitor project health, including schedule, scope, and stakeholder alignment
o Escalate issues and propose mitigation or resolution paths
o Conduct post-mortems and implement learnings across teams
o Provide ongoing portfolio reports to senior leadership
o Standardize dashboards for utilization, pacing, risks, change history, and costs
o Ensure data integrity across PM, time-tracking, and operational systems
o Own configuration and standards for project management tools.
Technical Skills:
Travel
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The salary for this role is $200,000. The successful candidate’s salary will depend on the actual ranges of current employees in the subject position, market considerations, budgetary considerations, geography, as well as the candidate’s skill set, level of experience, and qualifications. AMS offers a very competitive benefits package inclusive of medical coverage, dental, vision, disability, 401k, paid time off, community engagement opportunities, great colleagues, and great learning opportunities.